After getting this information, list the date and weekday of your final day at the company. While it is standard to provide two weeks’ notice, your company might have specific instruction around what your last date of work should be. Next, state clearly that you are writing to submit your formal resignation from your position with the company and include the date of your last day of work. Introduce your letter with a formal salutation, address the recipient by name and, if you prefer, use a standard greeting such as “Dear\ ,” or “Hello. If you are submitting a hard copy of your letter, use a standard business letter format with the date and your contact information at the top of the page-if you’re emailing your letter, this information isn’t necessary. Start with an introduction and notice of resignation To write a resignation letter, include the following information in this order: 1. For example, they might ask you to provide specific information or send your letter to certain people at the company. Before writing your letter, consult with your direct supervisor or HR manager to follow any processes your company has in place regarding resignations. Writing a resignation letter can be a simple process if you follow a few key steps. Related: 6 Musts for a Resignation Letter: What to Include in Your Resignation Letter (Plus Tips and Example) How to write a resignation letter To keep it professional, only include the information listed above and use a positive or matter-of-fact tone throughout. As a professional document, resignation letters should not include complaints about the company, your manager or coworkers. Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive, respectful way. What not to include in your resignation letter Next steps and other critical information Statement of resignation from the company Typically a resignation letter includes the following information: It’s also a matter of professional courtesy to submit a resignation letter after you’ve had this conversation to provide your company’s HR department with a record of your statement and your manager with operational information regarding your departure. It is best to speak directly with your manager before sending a resignation letter, whether it’s in person, by video chat or on the phone as a sign of respect.
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